Grant access to a board and share a link

When you need it

A colleague needs access to the board, someone outside the team needs to view it without an account, and after the project access has to be closed.

Before you start

• Permission to share the board (board.share): the owner and co-owner always have it, an editor has it unless the organisation policy forbids it (allowed by default).
• Only an owner or co-owner can appoint a Co-owner: it is a management role, and board.share alone is not enough.
• Only the owner or co-owner can manage the public link: an editor does not see that block in the dialog.
• The colleague's address. A role applies to members of the organisation. If no account exists for that address, remo shows an invitation link; if the account exists and the person is already an organisation member, access starts immediately. Otherwise membership comes first.

Steps: a role for a person

1. Open Поделиться (share).
2. Enter the colleague's address.
3. Choose the role: Просмотр (viewer), Комментарии (commenter), Редактор (editor), Со-владелец (co-owner).
4. Press Добавить (add).

Result: the colleague sees the board in their list and gets the chosen permissions.

Steps: a link for someone outside the team

This needs the owner or co-owner role.

1. In the same dialog, find the Публичная ссылка (public link) block.
2. Press Включить (enable).
3. Set a password and an expiry if you need them.
4. Copy the link.

Result: the link opens the board read-only; export and backup are not available.

Steps: revoke access

1. Open Поделиться.
2. Find the person in the access list and remove them.
3. To close link access, press Выключить (disable) in the Публичная ссылка block.

Result: an open tab switches to read-only on its next action; new sign-ins are refused. No reload is needed.

Check

• A colleague with an existing account sees the board immediately after being added: there is no acceptance step. Only someone without an account accepts the invitation link.
• In a private window the link opens the board without editing tools.
• After revocation the colleague cannot change an object.

Common mistakes

Where to go next

Roles and capabilities — the exact table of what each role allows.