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Export and backup

Take a visible result as a file, or save the whole board so it can be restored later.

Status: available updated 2026-10-28

What it gives

Two different results: an artifact for a person (PNG or PDF) and a backup for recovery (JSON with all objects and connectors).

When to use

  • Show the result to those who have no access.
  • Attach the diagram to a document or a task.
  • Save the state before a major restructuring.
  • Move the board to another instance.

How it works

Artifact export selects a scope: selection, frame or the whole board. A backup always covers the whole board and carries objects, connectors, text, group names, tags, presentation order and the discussion. Backup import replaces the board entirely, including comments.

A PNG/PDF can include the discussion: enable Include comments, and a list of open threads appears below the board with numbered pins on the objects.

Example

Input: a board with a frame "Sprint". Action: Export → Frame → PDF. Result: the file contains only the content of the frame, not the whole board.

What you can configure

Scope (selection, frame, board) and format (PNG, PDF, backup). There are no other parameters — this is deliberate.

Limitations

  • An artifact requires the board.export permission; a backup requires board.backup. Neither is available through a public link.
  • Import is irreversible: the board is replaced, old objects are not restored automatically.
  • A backup is an open JSON file: it contains the board text, so store it as a working document.

Practical instructions

Access, saving, canvas.